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Maximising value with your Virtual Assistant


In today's fast-paced world, business owners are constantly seeking ways to streamline their operations and optimise their productivity.


A popular choice is to work with a Virtual Assistant (VA).


A skilled VA can handle scheduling, tasks, and projects while optimising processes, freeing your time and headspace so you can focus on what you do best.


Whilst outsourcing sounds simple, it’s easy for it to go wrong or feel messy and overwhelming.


Here are some things you can do to maximise the value you get from your VA and to increase the chances of successfully collaborating with your VA for the long term.


Defining Clear Objectives and Expectations


Effective collaboration starts with clear communication. Clearly define your objectives and expectations from the outset.


VAs come with diverse skill sets and expertise. Make sure that your VA’s skills are aligned with your goals and assign them tasks accordingly.


Sometimes you may have the right VA in your business, but you're giving them roles/tasks that aren’t complimenting/getting the best out of them.


Exceptional communication is the key to effective collaboration.


At Emilia Powell Virtual Assistants, we recommend using one main source of communication. Whether that’s email, project software or video calls.


Regular check-ins and updates ensure that tasks are progressing smoothly and any potential issues are quickly addressed.


Providing Detailed Instructions


The success of a task often hinges on the clarity of the instructions provided. Break down complex projects into manageable steps, and provide detailed guidelines to ensure your VA fully understands the requirements. This eliminates confusion and minimises the chances of misunderstandings.


Some clients will share instructional videos via Loom or ensure they make themselves available for questions via WhatsApp/Email/Other.


Regular Feedback


We conduct regular (usually monthly, depending on the client's preference) service review calls with our clients to check our delivery is on track and that we’re adding value.


Constructive feedback is essential for continual improvement.


We also encourage our clients to feedback to their VA regularly, if they are comfortable doing so.


This can help to ensure that you’re getting the most out of your VA and also help with relationship building.


Building a Long-Term Relationship


Effective collaboration with VAs isn't just about tasks; it's about building a long-term partnership.


Foster a strong working relationship by occasional check-ins and some light touch conversations around their interests outside of work. We promise that a few minutes of investing in your VA will pay dividends.



Collaborating with VAs can be a game-changer for small businesses and individuals seeking to optimise their businesses and life.


By understanding the role of VAs, setting clear objectives, leveraging their expertise, and communicating efficiently, you can unlock a new level of productivity.


Reach out to Emilia at emilia@emiliapowell.co.uk to learn how you can work with a VA today.


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